Importance of GAP Analysis in Newton ERP Implementation

 In this digital era, all organizations need to optimize their operations to enhance their efficiency and maximize business productivity. The implementation of an ERP System is an essential step for the growth of any organization. Keeping data across various spreadsheets and files become tedious once the organization grows. Also, considering that the manual systems result in many inaccuracies and increased time consumption, organizations will implement a pc software system solution, and there comes ERP software. An ERP system can streamline and automate the whole procedure for an organization or business, thereby achieving complete visibility to the core business.

If you are planning for an ERP Implementation, GAP Analysis helps to closely research the ERP software that you're planning to use, which results in identifying the best ERP solutions in India that are aligned according to your organization's process.

Simply speaking, the GAP Analysis could be the comparison between the present system or processes and the planned or expected system. So, therefore, mapping the current system or the expectations with the top features of the ERP system that's planned to be implemented is vital to prevent the ERP Implementations failure.

Steps to be followed to implement practical GAP Analysis

1. Analyzing the Current Workflow 

Before starting the implementation or choice of a new system, reviewing the present workflow is just a must. However, that is indeed required at a greater level.

The whole business processes that happen within an organization, more precisely, how the company process is happening within and involving the departments, how the approval hierarchies will work, and identifying the pain areas are extremely crucial while planning for an ERP Implementation.

Simply speaking, the present state of the device must be thoroughly studied and reviewed before stepping into a new system

2. Defining Top Business Objectives

Once the info regarding the current state of the business is defined, the next phase would be to determine the company objectives. These may be linked to economic goals, human objectives, social objectives, or organic objectives.

Simply speaking, the objective should give an insight into the organization's expectations or plans that have to be achieved in the long run.

3. Planning another step

Here, the optimization of business processes happens and thereby determination of missing elements and the action plan. At this time, organizations need certainly to analyze various ERP's and conclude what type is most ideal for them. Management should dedicate ample time to ascertain the ERP software solution and then a vendor or provider. Also, the administration must be sure that the ERP provider knows Steps 1 & 2 before stepping to the investment.

Critical GAPs that have to be addressed    

The three steps stated earlier will identify the pain areas and where all aspects of the brand new ERP System need improvements to streamline the whole business process.

In the case of a big organization with various departments, this could be a tedious process. Hence, the most typical GAPs are outlined below: 

1. Missing Functions or Key Features

Even though the business is conducting an in-depth requirement gathering session, there may be some missing functions. These are entirely new features that you failed to recognize at first or could be a feature that's related to the current process.

Keeping this at heart, an intensive analysis of the functionalities is essential. In addition, the provision of the Change Request or Addition of Features policy must be well defined with the ERP Provider before starting the implementation process.

2. Degree of Flexibility

Understanding the flexibleness of the brand new ERP system is quite crucial. Hence it is essential to be sure that the brand new ERP system you've chosen isn't very rigid and won't allow any workflow changes or adjustments as time goes by in the event required.

Hence the Degree of Flexibility of the ERP system is just a critical factor that you need to bear in mind while selecting the ERP system for the organization.

3. Degree of Preventive Maintenance

It is essential to incorporate the preventive maintenance plan within the ERP implementation, and need certainly to be sure that your vendor has included this within the implementation plan. This plays a vital role in minimizing unwanted expenses and prevents any data breaches. In addition, the last inclusion of a suitable maintenance plan helps to eradicate the scheduled disruption.

Along with the points mentioned above, considering the integrations necessary to guarantee the seamless data flow among various systems is significantly essential to be viewed because it is quite definitely crucial that you streamline and simplify the workflows.

Simply speaking, the correct GAP analysis in ERP implementation is essential to recognize and proposes the strategy to construct a link between 'How it's 'and 'How it must be. '

Wrapping Up

GAP Analysis proposes the updates or changes required fulfilling an organization's requirement. If the GAP analysis isn't carried out effectively, even the most effective ERP will fail to provide the full benefits to the customer. Although the GAP analysis does take time and effort, it is much better to follow along with the method instead of having a risk during or following the implementation. So, if you want to know more about the Newton ERP, You can feel free to reach nippondata, where you can get the best service wherever you are available.